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| In order for the CMMS to track the maintenance cost, including labour and parts history equipment records will need to be created in such a fashion that will identify all required information. The design will also need to be configured to allow for benchmarking, measuring uptime, conducting Root Cause Failure Analysis, and the potential for creating hierarchy relationships. |
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| Equipment nomenclatures should be meaningful and relevant to the users of the system, with cross references for other department users. |
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Inventory
The objective is to have effective inventory control, such that parts are available when required. Before scheduling equipment maintenance, a CMMS would determine if the necessary parts and supplies are in stock. By identifying what parts are used for each job, both stock items and direct purchases, an accurate usage and expense is maintained in the equipment record. |
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| This information can be used by management to determine the utilization of stock items and the associated carrying cost. Building a relationship within you CMMS could show where parts are used. This would allow a tradesperson to quickly identify what parts are needed for a job, and cross references to other equipment. |
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| In a multi-warehouse environment, parts not in stock at one warehouse can be transferred from another warehouse, providing an opportunity for reduction in downtime and part purchase. This can have a tremendous impact on returning equipment to production when a part has a lengthy lead time. The key in having a successful inventory component inside a CMMS is making sure that the physical warehouse is organized such that the software reflects what is physically on hand. |
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Work Orders
Benchmarking in maintenance management is achieved through the work order system. When there is no work order system in place, it becomes difficult if not impossible, to measure or control maintenance activities. |
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| Work order systems should be set up for several types of work orders: |
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Reactive |
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Preventive work
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| The work order system has several objectives. It serves as a manner to request, assign and follow up on work, transmit job instructions, estimate and accumulate maintenance costs, and collect all data necessary for producing management reports. Therefore, before a work order is closed it is important to ensure that all comments, labour, work description, parts, and analysis be recorded. This diligence enables the primary users of the work order system value-added information but also Operations, Engineering, Inventory, Purchasing, Accounting, and Upper Management. |
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Conclusion
With your CMMS, historical information about a piece of equipment is only a few clicks away. This historical information enables you to intelligently, and with justification, compare cost of maintenance versus replacement. In addition this information allows you to more accurately prepare a budget, cutting spare part costs due to overstocking, and spreading maintenance dollars to more critical pieces of equipment. A detailed well thought out plan for the implementation, continual improvement and utilization will enable you to achieve your departmental and corporate goals. |
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